Department Administrator Job at Burke Porter, an Ascential Technologies Brand, Blaine, MN

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  • Burke Porter, an Ascential Technologies Brand
  • Blaine, MN

Job Description

Office Admin Functions

  • Provide service to employees and external customers, vendors and visitors.
  • Answer phone calls through Teams Voice system and greet visitors
  • Update announcements and distribute general information
  • Open, sort and distribute the incoming mail daily. Prepare outgoing mail.
  • Order and maintain office supply inventory and hospitality supplies
  • Coordinate arrangements for customer meetings including refreshments and catering.
  • Update and maintain department pages on the company intranet.
  • Assist with other general office tasks as needed.
HR & Learning Functions

  • Administer training assignments, curricula, and due dates in the company LMS; coordinate enrollments, track completions, and generate compliance reports.
  • Coordinate and administer competency evaluations in the LMS in partnership with department leaders (Project Management, Engineering, and Quality); maintain training matrices and certification records.
  • Manage PTO, expenses, and payroll
  • Coordinate new employee onboarding and safety training; manage related records.
  • Assist employees with benefits questions and elections
  • Update employee records and maintain employee files.
  • Compile and report HR metrics
  • Manage recruiting process for select roles.
  • Contribute to EHS- related events and documentation
  • Assist with other HR tasks as needed.
Accounting (AP) Functions

  • Process PO and non-PO A/P invoices
  • Assist in processing employee expense reports.
  • If problems, research follow-through and resolve vendor issues
  • File approved invoices in A/P, maintain files.
  • Send monthly statement and ACH communications.
  • Assist with A/R when assigned (invoicing, collections, etc.)
  • Assist with other accounting tasks as needed.
Cross Department Support

  • Coordinate meetings, maintain shared calendars, and support documentation routing among teams.
  • Maintain shared documentation repositories (e.g., templates, trackers, dashboards) for team visibility and continuity
  • Facilitate intake and routing of departmental requests; escalate issues to appropriate leaders as needed.
Hourly pay $23.00- $25.00

Job Tags

Hourly pay, Work at office,

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